How It Works
From your first discovery call to ongoing bookkeeping, accounting, and high-level CFO advisory — here’s exactly how we keep your finances organized, accurate, and strategic.
Getting Started
Your first five steps with us
A smooth, secure onboarding that sets the foundation for clean, reliable financials.
Free Discovery Call
We start with a consultation to understand your business, current processes, challenges, and goals — and determine whether you need Bookkeeping, Accounting, CFO Services, or all three.
What you need to do
- Schedule a consultation
- Share information about your business
- Discuss your financial goals and challenges
Proposal & Service Agreement
Based on our discussion, we prepare a customized proposal outlining the scope of work, pricing, deliverables, and timelines.
What you need to do
- Review the proposal
- Select your preferred service package
- Sign the service agreement
Secure Onboarding
Once engaged, we begin onboarding by securely gathering access to your financial systems and business information.
What you need to do
- Accounting software access (QuickBooks, Xero, NetSuite)
- Bank & credit card access (read-only where possible)
- Payroll platform access
- Previous financial reports
- Tax filings and supporting documents
Financial Health Assessment
We review your existing books, records, and processes to identify issues, missing transactions, unreconciled accounts, or reporting gaps.
What we do
- Review historical financial data
- Assess bookkeeping accuracy
- Evaluate internal controls
- Identify cleanup requirements
Cleanup & Catch-Up
If your books are behind or inaccurate, we perform a comprehensive cleanup before moving to ongoing services.
What we do
- Reconcile bank & credit card accounts
- Correct misclassified transactions
- Resolve discrepancies
- Update historical records
- Prepare accurate financial statements
Ongoing Bookkeeping
A reliable monthly rhythm
Week 1
Data Collection
What you need to do
- Upload receipts and invoices
- Share any missing documents
- Notify us of unusual transactions
What we do
- Import transactions
- Categorize income and expenses
- Record journal entries
Week 2
Reconciliation
What we do
- Bank reconciliations
- Credit card reconciliations
- Loan reconciliations
- Payment processor reconciliations
Week 3
Review & Adjustments
What we do
- Review account balances
- Record accruals and adjustments
- Verify accounts receivable & payable
Week 4
Financial Reporting
Reports delivered
- Profit & Loss Statement
- Balance Sheet
- Cash Flow Statement
- Customized KPI Reports
Accounting Services
Day-to-day accounting, handled
Accounts Payable
What you do
- Submit vendor bills and invoices
What we do
- Enter bills
- Schedule payments
- Maintain vendor records
- Track outstanding obligations
Reconciliation
What we do
- Generate invoices
- Monitor collections
- Follow up on overdue balances
- Provide aging reports
Payroll Support
What we do
- Review payroll data
- Process payroll entries
- Reconcile payroll accounts
- Ensure compliance reporting
Month-End Close
What we do
- Complete reconciliations
- Review financial statements
- Post adjusting entries
- Finalize month-end reports
CFO Services
Strategic financial leadership
Strategic Financial Review
We perform a deep analysis of your business performance and financial position.
What you need to do
- Revenue trends
- Profitability
- Cash flow
- Operational efficiency
- Business risks
Financial Planning & Budgeting
We develop a financial roadmap aligned with your business objectives.
Deliverables
- Annual budgets
- Cash flow forecasts
- Revenue projections
- Expense planning
Monthly CFO Meeting
We meet regularly to review performance and discuss strategic decisions.
Discussion topics
- Financial results
- Budget vs. actual
- Cash flow outlook
- Growth opportunities
- Risk management
Strategic Decision Support
We help you make informed decisions using real-time financial data.
Areas of support
- Pricing strategies
- Hiring decisions
- Expansion planning
- Funding & investor readiness
- Cost optimization
Continuous Growth Advisory
As your business grows, we provide ongoing financial leadership and strategic guidance.
Deliverables
- Executive dashboards
- KPI monitoring
- Scenario planning
- Financial modeling
- Investor & lender reporting
A Two-Way Partnership
What it takes to work well together
What we need from you
- Timely access to financial information
- Bank, credit card & accounting software access
- Monthly receipts, invoices & supporting documents
- Prompt responses to questions
- Participation in scheduled review meetings
What you can expect from us
- Accurate and up-to-date financial records
- Timely monthly reporting
- Dedicated financial support
- Proactive communication
- Actionable financial insights
- Strategic guidance for business growth